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H.I.S. Australia Pty Ltd
Sydney Office

Japan Visa

H.I.S. Australia (Sydney office) Officially
accredited agency for the residents of NSW or NT
As we are the official visa agent for the Consulate General of Japan in Sydney, we can frequently accommodate your earliest available date for lodging your Visa application.

Please note that if you have already applied for an e-visa,
you cannot apply for an in-person visa with us.
Appointment Request

What is our service?

Japan visa application for NSW or NT residents
Our service is to lodge your Japan visa application to the Consulate General of Japan in Sydney on behalf of you. As we, H.I.S. Australia - Sydney office, have regular appointment with consulate, you can obtain Japan visa much quicker than applying directory to consulate by yourself.

Our Service Fee : A$132 per passport
Appointment required

You may be also charged a visa fee/postage fee/creditcard surcharge if applicable.
Please see FAQ for further information.

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For Single Entry Visa Applicant:
Single Entry Visa is only valid for 3 months. You must enter Japan within this time frame. If your departure date is more than 3 months away, please apply when your departure date is reached.

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For Enquiry:
 Please contact the Consulate in Sydney directly as we are not authorized to give answers or advice for visa assessment related question.

Consulate-General of Japan Website

Japan Visa Information Hotline
0871-303-370
(Visa telephone assistance 24/7, English only)

Email: cgryoji@sy.mofa.go.jp

Our Service Fee
Procedure
FAQ
For Residents in VIC
Appointment Request
ボタン

Procedure

Step
1
Make an appointment

Please make an appointment through our website.
Once we confirm your appointment request, we will send an email to your registered email address to confirm our appointment.

It takes about 2 weeks to get a visa through our agency, so please submit all documents at least 2 weeks in advance.

If your departure date is within 2 weeks, please inform us in the Message/Memo section of our Appointment Request Form that you need an urgent handling. 

*We do not accept walk-ins or appointment requests over the phone. Please make your appointment through our website instead. 

Step
2
Drop off or send your documents
Bring your documents and passport to our appointment when you're ready.

If you live in the Sydney area, we strongly recommend that you bring your passport directly to our office rather than sending it by post.

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Appointment time：
9:30 - 16:00  (Mon-Fri)
*Closed: Sat, Sun, Public holiday

H.I.S. Australia - Sydney Office
Level 16(Reception), 175 Pitt street, Sydney NSW 2000 (Just Co shared office)

For Visitors
Please go up to Level 16 and check in at reception.
-----------------------------------------

As for all required documents, please follow the instructions on the consulate's website to ensure that all documents are properly prepared.
Check Required Documents- Consulate General of Japan

Additionally, you will need to print and sign our authorization/Power Of Attorney(POA) letter to use our service.
Download our authorization/Power Of Attorney(POA) letter

Incomplete documentation may result in delays in obtaining a visa.
Step
3
Wait until your visa is granted
It takes about 2 weeks to get a visa through our agency, but this may take longer depending on your type of visa. It generally takes longer if additional documents are required for further assessment.

We will email you when your passport is ready for collection.
Your visa sticker will be attached to your passport.
Step
4
Pick up your passport
Once your passport is ready, please visit us again to collect it.
If you choose to receive your passport by mail, we will give you a tracking number via email.

Passport collection time : 
9:30 - 16:30  (Mon-Fri)
*Closed: Sat, Sun, Public holiday
*No appointment is required to pick up your passport.

H.I.S. Australia - Sydney Office
Level 16(Reception), 175 Pitt street, Sydney NSW 2000 (Just Co shared office)


For Visitors
Please go up to Level 16 and check in at reception.

Step
1
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Important Notice

  • ​​If you live outside the Sydney area and need to send your passport by post, please plan your trip well in advance to allow sufficient time for your passport to be delivered to our office(Pitt Street, Sydney).

  • If you live in the Sydney area, we strongly recommend that you bring your passport directly to our office rather than sending it by post.

  • If you are applying for a Digital Nomad Visa, the application process takes more than two months.
Our office is not responsible for delays or loss of passports in the mail. 
Term and Private Agreement
Appointment Request Form
Please complete the form below.

Appointment time：9:30 - 16:00 (Mon-Fri)
*Closed: Sat, Sun, Public holiday

*If you are sending the documents by mail, please enter a dummy appointment date.

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FAQ

  • To get a Japan visa, what documents are required?

    Required documents vary depending on your nationality and the type of visa you are applying for.

    Please follow the instructions on the consulate's website to ensure that all documents are properly prepared.
    Check the Consulate-General of Japan Website

    Additionally, you will need to print and sign our authorization/Power Of Attorney(POA) letter to use our service.
    Download our authorization/Power Of Attorney(POA) letter

  • What is the "Travel Itinerary"? What kind of details are in it?

    "Travel Itinerary" is one of the document you must fillout when you apply for Japan visa.

    The itinerary is designed to confirm your arrival and departure dates, as well as your planned activities during your stay in Japan. It is therefore essential that you complete and submit this document, which should include all planned activities from the date of your entry into Japan to the date of your return home.

    Download Travel Itinerary
    See a sample of Travel Itinerary

  • How long does it take to get a Japan visa?

    Typically, it takes about 2 weeks to complete, but this can vary depending on the type of visa. It generally takes longer if additional documents are required for further assessment.

    **If you are applying for a Digital Nomad Visa, the application process takes more than two months.

  • Where are you?

    Here is our location. It is about a 5 minute walk from St James, Wynyard or Martin Place train stations.

    H.I.S. Australia - Sydney Office
    Level 16(Reception), 175 Pitt street, Sydney NSW 2000 (Just Co shared office)

    For Visitors
    Please go up to Level 16 and check in at reception.

    *We do not accept walk-ins or appointment requests over the phone. Please make your appointment through our website instead. 
    *For passport collection, please visit us during opening hours without an appointment.

  • How much does it cost to apply for a Japan visa through our agency?

    Our service fee is A$132 per passport.
    You may be also charged a visa fee/postage fee/creditcard surcharge if applicable.

    <Visa Fee>
    Depending on nationality, visa application fees may be charged.

    ◆Single-entry Visa                    $30.00
    ◆Multiple-entry Visa                 $60.00

    *Australian citizens are exempt from visa fees.
    *Indian Passport Holder will be charged the same $8 visa fee whether applying for a single-entry or multiple-entry visa 
    *Some other countries are also exempted from visa fees. Check the visa exempt countries list to find out if your visa fee is waived. 
    *The Visa Exemption applies based on your nationality, NOT on your Australian residency status.

    <Postage Fee>
    If you need your passport returned by post, we will charge the following additional fees.

    ◆Registered Post                      $22.00
    ◆Express Post with signature  $33.00
    *It generally takes 2-7 days, however our office is not responsible for delays or loss of passports in the mail.

    <Creditcard payment surcharge>
    Additional 2% credit card fee will be applied to all credit card payments.
    ◆Creditcard surcharge              2.00%

    Alternatively, cash payments are also accepted.

  • When can I apply for a Japan visa?

    You can apply 3 months before you enter Japan if you are applying for a single entry short-term visa.

    We do not accept visa applications more than 3 months prior to your departure date.

  • Who can apply for a Japan visa through our agency?

    We, H.I.S. Australia - Sydney office, can accept visa applications and visa enquiries from NSW and NT residents.

    For residents of other states (QLD, VIC, TAS, SA & WA), please refer to the List of Embassy/Consulates in Australia and contact them directly.

    Before applying for a Japan visa, please check with VEVO to see if you qualify for one of the following visas.

    Australian citizen
    or,
    Long-Term Residents in NSW and NT
    * Permanent resident visa holders
    * Student visa holders
    * Business visa holders
    * Graduate visa holders
    * Working holiday visa holders
    A short-term visiter visa holder(such as a tourist) in Australia cannot apply for a Japan visa in Sydney.

    If you are an eligible visa holder, please download the PDF document from VEVO and submit it to us with any other documents you need.

  • After applying for an e-visa, can I apply for a Japan visa with you?

    No, you cannot apply for both an e-visa and an in-person Japan visa at the same time.

    If you wish to apply through us, please cancel your e-visa application and schedule an appointment with us.

    For more details, please visit the consulate's FAQ page.

  • Can you help me apply for an e-visa? I’m not sure what to do…

    Unfortunately, we are not able to assist with e-visa applications.

    Please visit the consulate's e-visa page for more information.

    If you wish to speak in person, please contact us using the details below:
    Japan Visa Information Hotline (Visa telephone assistance 24/7)
    Telephone：0871-303-370(English ONLY)

  • ここをクリックして表示したいテキストを入力してください。

    ここをクリックして表示したいテキストを入力してください。テキストは「右寄せ」「中央寄せ」「左寄せ」といった整列方向、「太字」「斜体」「下線」「取り消し線」、「文字サイズ」「文字色」「文字の背景色」など細かく編集することができます。

H.I.S. Australia - Sydney Office

Address
Level 14, 175 Pitt Street, Sydney NSW 2000
*Level 16 Reception (Just Co shared office)

For Visitors
Please go up to Level 16 and check in at reception.
Tel 02-8365-7010
Email
 syd-in@his-oceania.com
Opening Hour

9:30 - 17:00  (Mon-Fri)
*Closed: Sat, Sun, Public holiday 

Appointment time：
9:30 - 16:00  (Mon-Fri)
*Closed: Sat, Sun, Public holiday 

Passport Collection：
9:30 - 16:30  (Mon-Fri)
*Closed: Sat, Sun, Public holiday 
Access
St James Station (6 min walk)
Wynyard Station (6 min walk)
Martin Place Station (4 min walk)
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Japan Rail Pass

The Japan National Rail Pass is for unlimited travel on Japan Rail lines and selected buses and ferries
RAIL PASS