H.I.S. Australia Pty Ltd
Melbourne Office

JAPAN VISA
Appointment Request Form

HIS Australia(Melbourne Branch)
Official Accredited Agency
We are official Japan Visa Accredited Agency by Consulate-General of Japan in Melbourne. We can frequently accommodate your earliest available date for lodging your Visa application.
Appointment request form

*Last day of visa application you can submit in 2023 is the 15th of December. 
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FAQ

  • What are the documents required for Japan visa?

    Required documents vary depending on the type of visa.
    You may find and download required documents through the Consulate-General of Japan,Melbounre web site below.

    Consulate-General of Japan, Melbourne
    https://www.melbourne.au.emb-japan.go.jp/itpr_en/consular.html

  • How long are Japanese visas taking?

    Typically, it takes 1-2 weeks to issue a visa, but this timeframe may vary depending on the type of visa and It generally takes longer if additional documents are required for further assessment.

    Short-term visa will be expired within 3 months after it is issued (single entry).
    Once you prepared all the required documents to apply for your visa,
    please let us know your preferred appointment date through our appointment form.
    Our appoitmnet time (9.30-16.00 Mon-Fri) 

  • When can I apply for a visa?

    You may apply for a visa 3 months prior to entering Japan. Depending on your travel plan, please apply for a visa accordingly.

  • Who can apply for a visa through to HIS Melborune?

    All visa applications from residents in Victoria except cases indicated in below.
    -Diplomatic or Official Visas
    -Visas for invitees directly by the Japanese government and independent administrative agencies of Japan
    -Visas for awardees of Japanese Government Scholarship
    -Entertainment visa applicants apply by a team (bulk applications such as a team member of 10 people or more.)

    Residents in TAS,SA and the western area from Ararat, northern area from Strathbogie and eastern area from Mansfield, South Gippsland in VIC.: Please contact Consulates-General of Japan in Melbourne.
    Residents in QLD,NSW,WA,NT and ACT.: Please contact the Embassy of Japan or one of the Consulates-General of Japan in your residence area.

    Applications need to be lodged in person except minors ages under 18 at the travel agencies accredited by Consulate-General of Japan, Melbourne.Applications will be lodged by the travel agencies to Consulate-General of Japan, Melbourne. Applicants will receive passport and visa from the travel agents.

    visa applicants must come in person to apply for visa. As an exception, the family member (Not friends or agents) can apply for a visa on behalf of the applicant with any documents showing the relationship as family, such as marriage certificate, birth certificate or an authorisation letter.

  • How much dose a Japan visa service fee?

    Our service fee is $132.00 per applicant, and it is non-refundable.
    *If you require us to return your passport by post, we will charge a postage fee of $22.00 for Registered Post, $33.00 for express post and delivery typically takes 2-7 days. Our office is not responsible for delay of delivery or loss of passports in the mail.

     ** Additional Visa application fee is applicable with following prices **

    ◆The passport holder of visa fee exemption countries such as Australia, New Zealand, USA, Korea, Malaysia, Bangladesh, Colombia and Pakistan etc will be free, (Please check the visa exempt countries list to find out if your visa fee is waived)

    ◆China, Indonesian, Brazilian, Vietnamese etc Passport holder $32.00

        **  Multiple Entry Visa price will be double , $64.00

    ◆Indian Passport  $9.00

        **  Multiple Entry Visa price will be same as single entry price , $9.00

    ※Japan has taken measures on the visa exemption arrangements for 69 countries/regions such as Australian , New Zealand, USA  , French , UK, Honk Kong , Singapore , Taiwan etc.


    ＜PAYMENT＞
    We accept cash or credit card. Credit & Debit card charges apply(2%).

  • I live in SA/TAS/Remote area in VIC, How can I apply visa?

    Applicants reside in a remote area can apply directly to Consulate General of Japan, Melbourne for a visa by mail will be accepted only from TAS, SA and the western area from Ararat, northern area from Strathbogie and eastern area from Mansfield, South Gippsland in VIC.

    For further information, please directly contact Consulate-General of Japan, Melbourne on 03 9679 4510.
    https://www.melbourne.au.emb-japan.go.jp/itpr_en/consular.html

    【List of visa fee exemption country】

    The passport holder of NON visa fee exemption countries

    Once visa is ready, please e-mail (mel-in@his-oceania.com) us a request of collection with attached an Authorisation letter written and signed by the applicant.

    【Authorisation letter】

    Our service fee for the collection is currently $132(inc. GST and registered postage)(Up to 2 passports).
    If you'd like to choose Express post delivery service with registered post (signature), additional $11.00 applies.

    There will be additional visa fee;
    https://www.melbourne.au.emb-japan.go.jp/itpr_en/visa-fee.html

    We will provide you a trucking number upon we post you passport.

    I think it is very rare for passport to go missing in the mail.
    However please understand that we cannot guarantee of this issue.  

    <Submission of Documents>
    Please send passport and required documents directly to Consulate General of Japan, Melbourne by mail.
    (Japanese consulate ask for additional documents if necessary)
    **Do not send money. 
    For more information, please directly contact Consulate-General of Japan, Melbourne on 03 9679 4510.

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HIS Melbourne Office

Address *Level19, 15 William street,
  Melbroune VIC 3000
  Level19 Reception c/o Just co
Tel +61 3-9960-0510
e-mail mel-in@his-oceania.com
Trading Hour

Mon - Fri, 9:00am - 5:00pm (closed on weekends and public holidays)

for Visa appointment times are;
9:30am -14:30pm
Access Southern Cress Station (9 min walk),
Flinders street Station (9 min walk),
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Japan Rail Pass

The Japan National Rail Pass is for unlimited travel on Japan Rail lines and selected buses and ferries
RAIL PASS