Melbourne Office

Appointment Request Form

HIS Australia(Melbourne Branch)
Official Accredited Agency
We are official Japan Visa Accredited Agency by Consulate-General of Japan in Melbourne. We can frequently accommodate your earliest available date for lodging your Visa application.
Appointment request form



  • What are the documents required for Japan visa?

    Required documents vary depending on the type of visa.
    You may find and download required documents through the Consulate-General of Japan Melbounre web site

    Designated activities Digital Nomad, Spouse or Child of Digital Nomad visa information is here.

  • How long are Japanese visas taking?

    Typically, it takes 1-2 weeks to issue a visa, but this timeframe may vary depending on the type of visa and It generally takes longer if additional documents are required for further assessment.

    Short-term visa will be expired within 3 months after it is issued (single entry).
    Once you prepared all the required documents to apply for your visa,
    please let us know your preferred appointment date through our appointment form.
    Visa Application Appointment Form Link
    Our appoitmnet time (9.30-14.30 Mon-Fri) 

  • When can I apply for a visa?

    You may apply for a visa 3 months prior to entering Japan. Depending on your travel plan, please apply for a visa accordingly.
  • Who can apply for a visa through to HIS Melbourne?

    All visa applications from residents in Victoria except cases indicated in below.
    -Diplomatic or Official Visas
    -Visas for invitees directly by the Japanese government and independent administrative agencies of Japan
    -Visas for awardees of Japanese Government Scholarship
    -Entertainment visa applicants apply by a team (bulk applications such as a team member of 10 people or more.)

    Residents in TAS,SA and the western area from Ararat, northern area from Strathbogie and eastern area from Mansfield, South Gippsland in VIC.
    > You can either use HIS Melbourne in person or apply directly to Japanese Consulate in Melbourne by post.
    For more information, please see (3) Apply by post

    Residents in QLD,NSW,WA,NT and ACT
    >Please contact the Embassy of Japan or one of the Consulates-General of Japan in your residence area.

    Applications need to be lodged in person except minors ages under 18 at the travel agencies accredited by Consulate-General of Japan, Melbourne.Applications will be lodged by the travel agencies to Consulate-General of Japan, Melbourne. Applicants will receive passport and visa from the travel agents.

    visa applicants must come in person to apply for visa. As an exception, the family member (Not friends or agents) can apply for a visa on behalf of the applicant with any documents showing the relationship as family, such as marriage certificate, birth certificate or an authorisation letter.
  • How much dose a Japan visa service fee?

    Our service fee is $132.00 per applicant, and it is non-refundable.
    *If you require us to return your passport by post, we will charge a postage fee of $22.00 for Registered Post, $33.00 for Express post and delivery typically takes 2-7 days. Our office is not responsible for delay of delivery or loss of passports in the mail.

     ** Additional Visa application fee is applicable with following prices **

    ◆The passport holder of visa fee exemption countries such as Australia, New Zealand, USA, Korea, Malaysia, Bangladesh, Colombia and Pakistan etc will be free, (Please check the visa exempt countries list to find out if your visa fee is waived)

    ◆Single Entry for China, Indonesia, Vietnam etc Passport holder: $32.00

      Multiple Entry Visa for China, Indonesia, Vietnam, Philippines Passport holder: $65.00

      Single Entry visa or Multiple Entry visa for Indian Passport holder: $9.00

    ※Japan has taken measures on the visa exemption arrangements for Short-Term Stay for 70 countries/regions such as Australia , New Zealand, USA, UK, Honk Kong, Singapore, Taiwan, Brazil etc.  

    We accept cash or credit card. Credit & Debit card charges apply(2%).

  • I live in SA/TAS/Remote area in VIC, How can I apply visa?

    Applicants reside in a remote area can apply directly to Consulate General of Japan, Melbourne for a visa by mail will be accepted only from TAS, SA and the western area from Ararat, northern area from Strathbogie and eastern area from Mansfield, South Gippsland in VIC.

    For further information, please directly contact Consulate-General of Japan, Melbourne on 03 9679 4510.

    【List of visa fee exemption country】

    The passport holder of NON visa fee exemption countries

    Once visa is ready, please e-mail ( us a request of collection with attached an Authorisation letter written and signed by the applicant.

    【Authorisation letter】

    Our service fee for the collection is currently $132(inc. GST and registered postage)(Up to 2 passports).
    If you'd like to choose Express post delivery service with registered post (signature), additional $11.00 applies.

    There will be additional visa fee;

    We will provide you a tracking number upon we post you passport.

    It is very rare for passport to go missing in the mail.
    However please understand that we cannot guarantee of this issue.  

    <Submission of Documents>
    Please send passport and required documents directly to Consulate General of Japan, Melbourne by mail.
    (Japanese consulate ask for additional documents if necessary)
    **Do not send money. 
    For more information, please directly contact Consulate-General of Japan, Melbourne on 03 9679 4510.

  • Do I need to buy travel insurance to apply for a visa?

    To apply for Digital Nomad visa, you must have insurance against death, injury and illness during your stay in Japan (the amount of compensation for medical treatment due to injury or illness must be at least 10 million yen), and you must submit the insurance certificate or other documents you have purchased at the time of application.
    Designated activities:Digital Nomad, Spouse or Child of Digital Nomad Visa

    For other categories of visa, it is not mandatory to have travel insurance, but if you happen to use a medical institution during your stay in Japan, you may be able to avoid incurring expensive medical expenses if you have insurance.

    Compare & buy the travel insurance on
    World2Cover travel insurance

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Address *Level19, 15 William street,
  Melbroune VIC 3000
  Level19 Reception c/o Just co

Tel +61 3-9960-0510
Trading Hour

Mon - Fri, 9:00am - 5:00pm (closed on weekends and public holidays)

for Visa appointment times are;
9:30am -14:30pm

Access Southern Cress Station (9 min walk),
Flinders street Station (9 min walk),
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Japan Rail Pass

The Japan National Rail Pass is for unlimited travel on Japan Rail lines and selected buses and ferries